Every Wednesday, Marilyn and Sue (some of our scanning volunteers) arrive at the Record Office in Chichester and set up for a session of digitisation (this is where we create digital versions of archival documents and items through computer scanning and Photoshop editing). Using a detailed record list which our archive volunteers fastidiously create every Monday with Gillian Edom, our archive training officer, they identify what’s most interesting, culturally significant or even what has been requested by researchers. They pull out specific boxes from the archive and begin to scan the hidden treasures inside…
Sue and I started our scanning experience for Chichester Festival Theatre in 2013 and we have to say, felt very privileged to be able to scan some of Leslie Evershed-Martin’s scrapbooks at what was his Chichester home. We did the scanning in the dining room; above the mantelpiece was a very impressive portrait of Sir Laurence Olivier (known as Larry to Leslie Evershed-Martin and friends). We felt he was keeping a watchful eye on what we were doing with the scrapbooks. The books were very enlightening and included a very valued account of fundraising, first productions, and the casts, programmes, after Theatre party invitations and press cuttings from the 1960s – 1990s. Sue and I have now been dispatched to the Records Office for our current scanning adventures, which so far have been very interesting and varied. One of our more recent scanning sessions included an annotated script, production photos and press cuttings of The Seagull produced in 1973, which we believe maybe used for inspiration by the Theatre’s Young Playwrights scheme. All in all, I can’t wait for what’s next to come for us.
After several successful Memory Collection events in 2013, we are going even bigger and better in 2014. 11 Youth Theatre members are taking part in our Memory Collection project, attending training sessions run by our Oral Historian, Rib Davis, in effective interviewing techniques.
The session began by Youth Theatre members simply asking each other about their connection to the Youth Theatre. Surprisingly, many of the answers were incredibly similar. We realised that the use of closed questions narrowed down each answer making it difficult for personal stories to develop and discover things the interviewer didn’t already know.
Rib then got pairs to practice using open-ended questions with such phrases as, “Could you tell me a little bit more about that?” and “How did that make you feel?” The difference was remarkable – when people are given the opportunity to talk, they really will! This type of interviewing also allows for a much broader scope of discussion and several members remarked how much longer they were able to interview for.
Clarissa and Grace are two of our wonderful volunteers currently working in the archive. They are history students from the University of Chichester and as part of their course they were given the chance to take part in a work placement. They decided it would be beneficial to experience history in the workplace and thought the Pass It On project held at the West Sussex Record Office (in partnership with the Festival Theatre) was the perfect opportunity as they wanted to know how an archive works, what is stored and why. Though they are both working on separate tasks, their involvement in the project “is exciting for the both of us. It has also helped us to get to know Chichester better, and although neither of us are from the city, we now feel like part of the community.”
Clarissa: I’ve been working on sorting through and listing the Christmas productions that were put on at Chichester Festival Theatre each year. This goes back to the early 1970s. I have found it interesting to see what shows were staged over the years and sorting through production files has opened my eyes to how much work goes into putting on a show!